Search results for "document management"
showing 10 items of 19 documents
Implementing Digital Government in the Finnish Parliament
2005
The Finnish Parliament has been active in utilizing information and communication technologies in the parliamentary work as well as in communicating with citizens and other organizations. As common in public sectors, work, knowledge management, and communication in the environment is document-centric. A strategic issue in implementing digital government has been SGML/XML standardization. The Finnish Parliament has been a pioneer in the adoption of SGML/XML technologies. The chapter reports experiences from the standardization efforts. The implications of the standardization will be examined from the viewpoints of documents, information technology, work with documents, the Finnish Parliament…
A Life Cycle Model of XML Documents
2014
Electronic documents produced in business processes are valuable information resources for organizations. In many cases they have to be accessible long after the life of the business processes or information systems in connection with which they were created. To improve the management and preservation of documents, organizations are deploying Extensible Markup Language (XML) as a standardized format for documents. The goal of this paper is to increase understanding of XML document management and provide a framework to enable the analysis and description of the management of XML documents throughout their life. We followed the design science approach. We introduce a document life cycle model…
Introduction to the enterprise content management minitrack
2003
Enterprise content management (ECM) focuses on the management of textual and multimedia content across and between enterprises, emphasizing the coexistence of technical and social aspects within the content management. Methods and techniques applicable for managing textual and multimedia information with all sizes of content units, ranging from XML and database structures through web pages and documents to document collections, are studied as well as approaches focusing on specific content structures. In a piece of ECM research, multiple of the perspectives may be covered, or one of the perspectives is chosen as the major view to the area: • the technical perspective including the developme…
Enterprise content management: An integrated perspective on information management
2005
Konferansebidrag fra 38th Annual Hawaii International Conference on System Sciences, 2005. HICSS 2005 Enterprise Content Management (ECM) is an emerging concept involving numerous software vendors, consultants, and information management practitioners around increasing market potential. However, there exist yet few academic reports on ECM from the viewpoint of organizational system implementations. This article analyses 58, mainly practitioner-oriented, case narratives of ECM projects and implementations to identify a framework of major issues that require managerial attention in organizations. The main areas covered by the framework are: objectives/impacts sought with ECM, enterprise model…
Unifying Access to Heterogeneous Document Databases through Contextual Metadata
2011
Document databases available on the Internet carry massive information resources. To a person needing a piece of information on a specific domain, finding the piece, however, is often quite problematic even though there were a representative collection of databases available on the domain. The languages used in the content, the names of document types, their structures, the ways documents are organized and their retrieval techniques often vary in the databases. The databases containing legal information on the Internet offer a typical example. For finding relevant documents and for being able to interpret the content of the documents correctly, the user may need information about the contex…
Integration of IT Applications in Local Government Computer Systems
2015
Integration of IT applications in companies has always been a hot topic in recent years, leading to the creation of a new working style in the software: Enterprise Application Integration. To present the essence and very detailed image of this, is a main purpose of the paper. After a literature review, authors have described a chosen system, which is being used by the local government entities. The first part of the article traces the evolution of embedded computing applications management companies and the problems that were inevitable faced during the integration efforts. Then, in the article, the infrastructure of EAI is presented, with the detailed description of its: Front, Back, Middl…
Deliberate and Emergent Changes on a Way Toward Document Management
2006
A unit of Fortum Service Ltd. operates and maintains the Rauhalahti power plant in Central Finland. In 1996-97, the unit launched a project pursuing coordinated organization-wide electronic document management (EDM). This case follows deliberate and emergent changes related to document management in the organization since the initiation of the project until February 2000. New information technologies were adopted, and responsibilities for continuous improvement of EDM were assigned. The continuous improvement was implemented as an extension of the ISO 9002 quality system earlier adopted for process improvement. The case shows that a shift from the paper-based era towards organization-wide E…
Content Management in Organizations
2005
Content management may be characterized as “a variety of tools and methods that are used together to collect, process, and deliver content of diverse types” (McIntosh, 2000, p. 1). At least three differing approaches on content management may be identified: 1) Web content management, 2) Document management, and 3) Utilization of structured documents.
Analysing Requirements for Content Mangement
2006
The content to be managed in organisations is in textual or multimedia formats. Major part of the content is, however, stored in documents. In order to find out the needs of the people and organisations producing and using the content a profound requirements analysis is needed. In the paper, a novel method for the requirements analysis for content management purposes is introduced. The method combines different techniques from two existing methods, which were used in various content management development projects. The paper also describes a case study where the new method is exploited.
The concept of genre within the critical approach to information systems development
2001
Abstract Jurgen Habermas' Critical Social Theory is regarded as a potential approach to information systems development (hereinafter referred to as the critical approach). However, the theoretical promise of this approach has not yet been operationalized in practice. This paper discusses the potential of the genre theory of organizational communication as a conceptual basis for doing so, using two studies that applied genre concepts to analyses and debates on document management. In particular, the paper illustrates the capability of genre concepts in responding to pleas for three types of rationality — communicative, emancipatory, and formal — considered fundamental to any method of inform…